Unified Offeror Registry

¿Cómo solicito la clave de servicios virtuales desde mi casa?

Lo invitamos a ingresar en este enlace.

Si no soy cliente de CCB, ¿puedo acceder a la clave de servicios virtuales?

La clave de servicios virtuales está disponible para personas naturales inscritas como representantes legales o propietarios de matrículas o inscripciones en la Cámara de Comercio de Bogotá; por eso, si el cliente no está matriculado en el registro mercantil, no puede acceder a solicitar la clave de servicios virtuales.

¿El monto de la cuota de afiliación de certificados incluye certificados del Registro Único de Proponentes (RUP)?

No incluye certificados del Registro Único de Proponentes (RUP), ni de establecimiento de comercio.

What is the term for responding to the registration, updating and renewal process of the Unified Offeror Registry?

  • Application filed at any time of day: 5 working days following the day of filing or reentry. During the months of January, February, June, July, August, September, October, November and December.
  • Application filed at any time of day: 10 working days following the day of filing or reentry. During the months of March, April and May.

Note: The saturday is not considered to be workdays of any terms or time frames. 

Who must register for the Unified Offeror Registry?

In accordance with Law 1150 of 2007 all natural or legal persons, national or foreign, domiciled or with a branch office in Colombia, that aspire to enter into contracts with government entities, shall be registered in the Unified Offeror Registry of the Single Enterprise Registry of the chamber of commerce that has jurisdiction in their main domicile. 

What is the Unified Offeror Registry (RUP)?

It is a legally created registration maintained by the chambers of commerce, in which natural or legal persons, both domestic and foreign, with a branch office in Colombia, wishing to sign agreements with government institutions to perform works, provide assets or services, except for the exceptions expressly established by law. This listing includes all information related to the proponent's experience, legal, financial and organizational standing and classification.

¿Cómo soportan la capacidad financiera y organizacional las personas naturales no obligadas a llevar contabilidad?

Las personas naturales que no están obligadas a llevar contabilidad (Ejercicio de profesiones liberales, asalariados, no comerciantes, entre otras) soportarán su capacidad financiera y organizacional mediante una certificación suscrita por el contador y el proponente, en la que se revelen de manera detallada cada uno de los rubros financieros que componen los indicadores. (Ver modelo 2 de certificación).

Ahora, si la persona natural no obligada a llevar contabilidad, opta por presentar estados financieros, estos deben ser elaborados y presentados bajo los estándares internacionales de las NIIF de acuerdo al grupo en el que se clasifique, según lo establecido en la Ley 1314 de 2009 y Decreto 2420 de 2015.

What decree or law regulates the Unified Offeror Registry?

Law 1150 of 2007, Decree 19 of 2012 and Decree 1082 of 2015, regulated them in terms of the functions that the chambers of commerce should exercise and the procedure for registrations, renewals and updates. See the standing regulations by simply clicking on see more. 

¿Cómo soportan la capacidad financiera y organizacional las personas naturales y jurídicas obligadas a llevar contabilidad?

La aplicación de la Ley 1314 de 2009, por medio de la cual se establece la convergencia de las normas de contabilidad, de información financiera y de aseguramiento de la información con estándares internacionales de aceptación mundial, es para todas las personas naturales o jurídicas, obligadas a llevar contabilidad.

En ese sentido, todas las personas jurídicas y naturales obligadas a llevar contabilidad, deberán soportar su capacidad financiera y organizacional, aportando estados financieros del último cierre fiscal, preparados y presentados bajo los estándares de las Normas Internacionales de Información Financiera (NIIF), de acuerdo a los marcos técnicos normativos que para el efecto el Gobierno Nacional dispuso en el Decreto 2420 de 2015.

De conformidad con el grupo NIIF en que se clasifique, deberá aportar el conjunto completo de estados financieros que corresponda:

  • Grupo 1: Estado de situación financiera al final del periodo, un estado de resultado integral del periodo, estado de cambios en el patrimonio del periodo, estado de flujos de efectivo del periodo, notas a los estados financieros;
  • Grupo 2: Estado de situación financiera, un estado de resultado, estado de cambios en el patrimonio, estado de flujos de efectivo y notas a los estados financieros;
  • Grupo 3: Estado de situación financiera, un estado de resultado y notas a los estados financieros. Las microempresas se clasifican en el Grupo 3 y se exceptúan de presentar estado de cambios en el patrimonio y estado de flujos de efectivo.

Nota: La información financiera incluida en el formulario RUES – ANEXO 2 (RUP) debe ser igual a la indicada en los estados financieros que aporte y coherente con la reportada en los registros Mercantil y ESALES, si es proponente matriculado o inscrito en estos registros.

What is the term for renewing the inscription?

In article 2.2.1.1.1.5.1 of Decree 1082 of 2015, the period in which the proponents must submit their renewal is established (renewed as long as its registration is still valid); this is on or before the fifth working day of the month of April every year. Otherwise, the RUP ceases to have effect. Keep in mind that the consequence of losing effect will be the non-issuance of the RUP certificate.

What are the rates for the RUP?

The Decree on rates is 1074 of may 26, 2015. Learn about them here.

What are the dates established by the law to register in the RUP?

A proponent that is not enrolled in the Unified Offeror Registry may register whenever it deems appropriate. To perform this procedure, the proponent can enter here to perform this online, or at any Chamber of Commerce of Bogotá office, attaching the documents required in Decree 1082 of 2015.

When are the actions in the Unified Offeror Registry final?

In accordance with the dispositions set forth under Numeral 6.3 of Article 6 of Law 1150 of 2007, as amended by Article 221 of Decree 19 of January 10, 2012, which "sets the norms to delete or amend unnecessary existing regulations, procedures and proceedings in the public administration", the actions related to the Unified Offeror Registry (registration, update and renewal) shall be final after ten (10) workdays from the date following their posting in the Single Enterprise and Social Registry (RUES, in Spanish), as long as no recourse has been filed against such actions. At the CCB Saturdays are not considered to be workdays of any terms or time frames. 

What is the role of the chambers of commerce under the RUP?

Chambers of commerce have the role of documentary verification, as an impartial third-party. Its role is to receive and verify documentary information from all proponents. What the Chamber of Commerce of Bogotá certifies is full proof for government tenders and, barring legal exceptions, government entities cannot demand additional requirements.

How can I accredit experience with the RUP?

Experience in providing goods, works and services will be accredited based on the contracts executed directly by the proponent, or through consortia, temporary unions and companies, in which the proponent has or has had participation, for the latter, the document accrediting the existence and its members must be submitted. You may submit any of the following documents: 

A. A certificate issued by the third party that received the good, work or service stating: 

  • That the contract is executed.
  • The identification of the parties.
  • The amount for the contract expressed in standing monthly minimum wages (SMMLV) as of the date of termination.
  • The goods, works or services to which the experience corresponds.
  • Classification codes that identify the goods, works or services.
  • The contract's date of termination.

B. Only if the proponent cannot obtain the certification referred to in the previous paragraph can they provide the copy of the executed contract stating the aforementioned information, together with the written declaration signed by the legal representative of the proponent or the natural person proponent, stating the value of the contract as of the date of termination, expressed in current legal monthly minimum wages (SMMLV); the goods, works or services executed and the classification codes with which they are identified.

Legal persons, with less than three (3) years of incorporation, may accredit their experience based on that of their partners or shareholders, associates or constituents.

C. Contract liquidation minute signed by the contracting third party, along with a statement issued by the proponent, which will be construed as having been given under oath, certifying that the information contained in the liquidation minute is current and effective.

D. Purchase orders, service orders and irrevocable acceptance of offers, issued by the contracting third party that received the goods, works or services, identifying the value, object, termination date and parties under contract.

What steps must the proponent take for registration?

  • Complete the RUP form through our website.
  • Attach documentation that certifies the information provided on the form.
  • Pay the fees in accordance with the rates established by the National Government.

What steps must the proponent take for cancellation?

• Acquire the form on our website or ay any of the offices of the Chamber of Commerce of Bogotá.
• Mark cancellation on the form.
• Complete the general data of the proponent in the RUP form, i.e. numerals 1, 2 and 3, as appropriate in addition to signing it by the responsible party.
• No document submission is required, not even the declaration form of article 50 of Law 789 of 2002.
• This process has no cost.
• Visit the chamber of commerce of your domicile.

What documentation should the proponent submit?

Based on the proponent's status (natural or legal person), they must submit the documentation that supports the legal capacity, experience, financial capacity, organization and classification capacity. We encourage you to learn about the steps needed to register by simply clicking on see more.

What is the UNSPSC code?

The United Nations Standard Products and Services Code is a uniform methodology for encoding used to classify products and services. 

How is the UNSPSC code constructed?

It is a structured, eight-digit, hierarchical coding as follows: segment, family, class and product. Each code consists of two digits.

Example:

Soft wood - Code: 11121604
Segment: 11 - Mineral, textile and non-edible vegetable and animal material
Family: 12 - Non-edible plant and forestry products
Class: 16 - Wood
Product: 04 - Soft wood
* The Chamber of Commerce of Bogotá will only certify the code up to the third level (Class).

What actions are free of charge?

Proceedings involving the cancellation and transfer of domicile in the RUP. 

Will the Chamber of Commerce of Bogotá certify the eight digits of the UNSPSC Code?

No, only the first six digits of the third level that includes: segment, family and class, in accordance with what is set forth in article 2.2.1.1.1.5.2 of Decree 1082 of 2015.

How can I identify a good or service in the UNSPSC code?

According to the logical structure of the classifier, it must take into account the following:

a. For goods: for segments 10 to 15 (Raw materials), segments 20 to 27 (Industrial equipment), segments 30 to 41 (Components and supplies), 42 to 60 segments (End-use product) and segment 95 (Land, buildings, structures and roads).

b. For services: for segments 70 to 94 (Services).

What is the definition in the code for segment, family, class and product?

Segment: a logical aggregate of families for analytical purposes.
Family: a group of interrelated categories of products.
Class: a group of products that share common characteristics.
Product: a group of products or services.

What should the financial statements appendices contain?

In accordance with numeral 2.3 of article 2.2.1.1.1.5.2 of the Decree 1082 of 2015 and numeral 4.2.1 of the Single Circular Letter of the Superintendence of Industry and Commerce, the content of these appendices is:

1) Main accounts detail from the balance sheet

2) Main accounts of the statement of profits and losses

3) Contingent debtor and creditor accounts.

The financial statements provided during registration or renewal of the RUP must comply with the norms governing the matter. It is necessary to review Law 1314 of 2009 as well as Decree 2420 of 2015, along with their modifications, changes or supplements. Furthermore, it is necessary to attach the professional license and the certificate of effective term for the professional license issued by the Central Accountant's Board (valid and current) of the accountant or statutory auditor, as applicable.

Note: Legal persons subject to inspection, oversight and control by the Superintendence of Companies must provide a copy of the additional documents required by said Superintendence.

Is there any help or guidance so the proponent can determine their new classifications?

On our web page www.ccb.org.co you will find the tool to check the codes according to the Classification of Goods and Services of the United Nations, where you can search for the code corresponding to the asset, work or service that you will be offering State institutions in public procurement and contracting processes. 

Is there a limit to the number of contracts to be reported by the proponent with public or private entities?

There is no limit on the number of contracts to report. However, only the contracts that have been executed may be reported.

Who signs the registration, renewal, update or modification and cancellation form in the Unified Offeror Registry of the foreign company?

In accordance with what is set forth in the standard, foreign companies may be represented by the branch agent or representatives or a third party, and they will be those who may sign the registration, renewal, update form, certifying their status with the appropriate document. In the case of the legal representative's powers, said representative must at least have the legal representation of the headquarters.

What should the financial statements contain?

The basic financial statements (under Law 1314 of 2009, Decree 2420 of 2015), must include:

1. Statement of Financial Position
2. Profits and loss statement
3. Statement of Changes in Equity
4. Cash Flow Statement
5. The financial statements must include their corresponding notes, which are considered to be a integral part of all financial statements, facilitating their understanding and usefulness.

Micro-companies are exempt from including the Statement of Changes in Equity and the Cashflow Statement.

Please keep in mind: According to the regulatory technical framework for the preparation and presentation of Financial Statements under the International Financial Reporting Standards (IFRS), the notes to the financial statements must include the technical framework used for their preparation or the Group in which they have been classified for presentation purposes.

Note: The financial information included in the RUES - ANNEX 2 (RUP) form must match that which has been recorded in the financial statements provided, and must be coherent with the one reported in the Merchant's Registrar, if properly registered into the Merchant's Registrar or reported in the ESALs registrar.

What verifications will the CCB do to the submitted documentation?

The CCB compares the data included in the form and the documentation provided by the proponent. Likewise, the CCB verifies the proper application of the criteria set out in Decree 1082 of 2015.